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Fast, Structured Invoice Approval — Powered by Mobile

ScanWise transforms invoice approval into a fast, controlled, and fully traceable process.
Managers receive digitalized invoices directly on their mobile devices — with anomalies, price changes, and key financial data clearly highlighted.

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See It in Action

The Problem with Traditional Approvals

RELICANCE ON
  • Forwarded email attachments
  • Verbal confirmations
  • Delayed manager responses
  • Missing approval documentation
LEADS TO
  • Slow payment cycles
  • Approval bottlenecks
  • Lost responsibility tracking
  • Audit risks

Mobile-First Approval Experience

The ScanWise iOS and Android app plays a central role in the approval process.

When an invoice is assigned:

  • The responsible manager receives a push notification.
  • The digitalized invoice is instantly accessible.
  • All extracted data is structured and clearly displayed.
  • Any detected anomalies are highlighted.

Approval becomes immediate and informed.

What Managers See in the App

When opening an assigned invoice, the user can view:

  • Supplier information
  • Invoice number and dates
  • Product or service lines
  • Extracted product prices
  • VAT and total amounts
  • Department / cost center
  • Historical price comparison
  • Anomaly warnings

Approval becomes immediate and informed.

Approve or Reject in Seconds

Inside the app, managers can:

  • Approve invoice
  • Reject invoice
  • Add comment
  • Request clarifications

All actions are:

  • Timestamped
  • Logged
  • Synced in real time
  • Immediately visible to finance team

Configurable Smart Notifications

ScanWise prevents notification overload.

Users can choose:

  • Immediate notification
  • Hourly summary
  • Daily summary
  • Disabled

Even companies processing 100+ invoices per day maintain control without disruption.

Full Web & Mobile Synchronization

Every action taken in the mobile app is instantly synchronized with:

  • Updates invoice status
  • Updates approval logs
  • Triggers next workflow step
  • Prepares invoice for accounting export

There is no separate mobile system — everything operates as one synchronized environment.

Multi-Level & Role-Based Approval

Sequential approval chains

Department-based routing

Amount-based approval thresholds

CFO validation for high-value invoices

Full Audit Trail

Every approval action includes:

  • User Identity
  • Date and time
  • Device used
  • Comment
  • Previous status

Each action includes:

  • Clear accountability
  • Audit readiness
  • Transparent financial governance

Business Impact

Companies using ScanWise digitalization achieve:

50–70% faster approval cycles
Reduced payment delays
Increased manager responsiveness
Clear responsibility tracking
Improved internal financial control

Designed for Modern Financial Teams

Some case studies preview.

Growing companies

Multi-department organizations

Distributed teams

Managers

frequently outside the office

Companies

processing 30–300+ invoices per day