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Structured Invoice Automation for Debetas Accounting

ScanWise integrates with Debetas accounting software, transforming invoice digitalization, approval and anomaly detection into structured, accounting-ready data.

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Built for Debetas Accounting Workflows

Generic invoice tools often require complex configuration and custom mapping. ScanWise is different.

It is built specifically for accounting workflows used in Baltic financial systems — ensuring smoother implementation and reliable data export.

This reduces:

  • Manual invoice entry
  • Email-base approval process
  • Spreadsheet tracking
  • Limited anomaly monitoring

What Gets Exported to Pragma

After digitalization and approval, ScanWise prepares:

Supplier Information

  • Supplier name
  • VAT codes
  • Company Registration number
  • Bank account details

Invoice Details

  • Invoice number
  • Invoice date
  • Due Date
  • Currency

Financial Values

  • Net amount
  • VAT amount
  • VAT rate
  • Total amount

Accounting Fields

  • Department
  • Cost center
  • Expense category
  • Vat classifications

Controlled Before Accounting Entry

Invoices are exported only after:

Anomaly detection review

Approval Workflow

Manual validation

This ensures that Rivile receives verified and approved financial entries.

Automation without sacrificing accounting control.

Reduce Manual Accounting Work

Before

Traditional Revile invoice entry process

Accountant opens invoice

Manually enters supplier data

Inputs amounts and VAT

Assigns cost center

Posts accounting entry

  • High risk of manual errors

After

With ScanWise

Invoice automatically digitalized

Approved via structured workflow

Exported directly to Finvalda

Results

  • 50–80% reduction in manual entry
  • Faster monthly closing
  • Reduced human error

Anomaly Detection Before Import

ScanWise prevents risky data from entering debetas by detecting:

  • Exact and potential duplicate invoices
  • Supplier invoice frequency spikes
  • Unusual amount deviations
  • Reused invoice numbers
  • Missing critical data
  • Low OCR confidence

Problematic invoices are flagged before accounting import.

Mobile Approval for Debetas Users

Managers can approve invoices directly from the ScanWise mobile app.

They see:

  • Extracted invoice data
  • Product-level pricing
  • Historical price comparison
  • Highlighted anomalies
  • Approval or rejection options

Once approved, invoices are instantly ready for Debetas export.

Approval speed increases while maintaining financial control.

Microsoft 365 Archiving

After export to Finvalda, invoices can be automatically stored in:

SharePoint

OndeDrive

Structured folders

Secure AI Processing

ScanWise processes invoices using dedicated GPU and LLM infrastructure.

  • No public AI engines
  • No external AI platforms
  • Secure processing environment
  • Role-based access control
  • Full audit logging

Financial data remains protected.

Ideal for Debetas-Based Companies

ScanWise is ideal for companies that:

Use Debetas as primary accounting system
Process growing invoices volumes
Want faster
approva
cycles
Need structured approval workflow
Seek better
cost 
control

Business Impact for Debetas Users

Companies integrating ScanWise with Debetas achieve:

Reduced manual workload
Faster invoice approvals
Lower duplicate payment risk
Improve accounting accuracy
Stronger financial consistency

Modernize Invoice Processing in Debetas

ScanWise connects intelligent invoice digitalization and structured approval directly with Debetas accounting.
Experience automation designed for your financial environment.

Schedule a Demo Talk t o Our Integration Team

ScanWise is a role-based mobile application designed to streamline internal invoice assignment, review, and confirmation workflows for organizations.

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